If you use POP3 to receive email and a mail client is configured to leave a copy of a message on a mail server, then deleting a message in the email client doesn’t delete the message on Microsoft 365 mail servers.Note: If you use an email client (for example, Microsoft Office Outlook) and delete email messages in the client, you need to check whether emails are also deleted on the cloud side in Outlook Online. You can also back up Microsoft Office 365 email data to a custom location, and then delete these emails from the Office 365 cloud storage. Delete unnecessary data: Users can delete emails that they no longer need from a mailbox to free up storage space.While the data of the primary mailbox is stored in the cloud and can also be stored in an email client, the data of the archive mailbox is stored only in the cloud. For example, it is not permitted to archive emails of other users. A user cannot use the mailbox archive for purposes other than archiving their own emails. In this case, when 100 GB of archive storage is used up, another 100 GB of Office 365 online archive storage is provisioned. The top subscription plans support up to 1.5 TB of archive storage for one user. Enable archiving: Mailbox archive allows you to enable 50 GB or 100 GB of additional email storage space in the cloud so you can archive old emails without deleting them.Office 365 administrators can edit Office 365 mailbox size limits for users centrally. By default, the warning quota is set to 98% of the maximum mailbox size, the send quota is set to 99%, and the send/receive quota is set to 100% of the Office 365 mailbox capacity. However, these values cannot exceed the limit of the Office 365 subscription plan in use. Edit quotas: Administrators can set mailbox quotas and edit the warning limit, send limit and send/receive limit.You can buy a more advanced Microsoft Office 365 subscription that provides higher Exchange Online limits for mailboxes. Upgrade the subscription plan: This method is straightforward but requires additional costs.The methods that can help you avoid email storage issues in Office 365 are explained below: Otherwise, to free up mailbox storage, you need to archive old emails or delete messages. There are several methods to increase mailbox sizes for Office 365 users, but certain conditions must be met for each method. Methods to Increase the Office 365 Mailbox Size A non-delivery report (NDR) is delivered to the sender. Send/receive limit: The user can neither send nor receive emails until the email storage is freed up.The ability to receive emails is still available. This issue can be fixed by deleting emails from the mailbox. Send limit: The user cannot send emails any more.If space is not freed up, sending emails is disabled. Warning limit: This is a signal that the user is about to reach Office 365 email storage limits and should delete non-critical emails.Users receive a notification message each time one of these limits is reached. There are three limits according to the configured mailbox storage quotas: warning limit, send limit, and send/receive limit. What Happens When a Mailbox Size Limit Is Reached? Make sure you choose the Microsoft Office 365 suite that best fits your business needs to avoid paying additional costs for a storage space that you might not need. Storage limits across Microsoft Office 365 plans High-end subscription plans include 1.5 TB of archive storage with auto-expanding capabilities. As for archive mailboxes, Office 365 email storage limits are 50 GB for most subscription plans. The Office 365 mailbox size limit for the top subscription plan is 100 GB. At the time of writing this post, the standard mailbox size for most subscription plans is 50 gigabytes (GB). Office 365 storage limits for mailboxes are different for each subscription plan and depend on the mailbox type and license assigned to the user. DISCOVER SOLUTION Mailbox Storage Limits in Exchange Online
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